Praetorian’s Global Applicant Privacy Notice

Introduction

Praetorian is committed to protecting the privacy and security of your personal information. This Applicant Privacy Notice outlines how we collect, use, process, and store your personal information during the recruitment process.

This notice applies to applicants in the United States (all states), Canada, New Zealand, Singapore, the United Kingdom, Ireland, United Arab Emirates, Brazil, India, Spain, and Poland.

Last updated: February 20, 2025

What Personal Information Do We Collect?

We collect the following categories of personal information:

  • Identifiers: Name, contact information (email, phone number), and address.
  • Professional and Employment-Related Information: Resume contents, work history, and education details.
  • Demographic Data (where permitted by law): Race/ethnicity, gender, veteran status, disability status, and visa requirements.
  • Technical Information: If you apply through our website, IP address, and usage data.
  • References and Background Data: Information from references and background checks (subject to applicable laws).

Sources of Personal Information:

  • Directly from you during the application process.
  • Third-party recruiters.
  • Background check providers (in accordance with local laws).
  • References from previous employers.

Why Do We Collect This Personal Information?

We collect, use, and process your personal information for the following purposes:

  • Assessing your suitability for employment.
  • Communicating with you regarding your application.
  • Verifying your right to work in the applicable jurisdiction.
  • Complying with legal obligations.
  • Diversity and equal opportunity monitoring (with your consent where required).

Legal Basis for Processing (UK/EU/UAE Applicants):

  • Performance of a contract: Processing necessary to take steps at your request prior to entering an employment contract.
  • Legal obligations: Compliance with employment and regulatory laws.
  • Legitimate interests: Evaluating candidates and improving recruitment processes.
  • Consent: For collecting demographic data and other sensitive information (optional).

Who Do We Share Your Personal Information With?

We do not sell your personal information. We may share it with:

  • Praetorian entities and affiliates.
  • Service Providers: Recruiting platforms, background check providers, and cloud service providers.
  • Government Authorities: For work authorization and legal compliance.
  • EOR Partners (Employer of Record): For employment setup and compliance in certain countries.

Cross-Border Transfers

Your personal information may be transferred to and processed in the United States, Ireland, United Arab Emirates, or other countries where Praetorian and its partners operate. We implement safeguards, such as standard contractual clauses, to protect your data when transferred internationally.

Data Retention

We retain your personal information as follows:

  • California (CCPA): 4 years if not hired.
  • Other U.S. States: Retention in accordance with company policies and applicable state laws.
  • UK/EU: 3 years if not hired.
  • Other jurisdictions: Retention in accordance with local laws and company policies.

If hired, your information becomes part of your employee record and will be retained per our internal policies.

U.S. Privacy Rights

Applicants residing in certain U.S. states may have additional privacy rights under applicable state laws, including but not limited to the California Consumer Privacy Act (CCPA), Virginia Consumer Data Protection Act (VCDPA), Colorado Privacy Act (CPA), Connecticut Data Privacy Act (CTDPA), Utah Consumer Privacy Act (UCPA), and Texas Data Privacy and Security Act (TDPSA). Depending on your state of residence, these rights may include:

  • Right to Access your personal information.
  • Right to Correct inaccuracies in your personal information.
  • Right to Delete your personal information.
  • Right to Data Portability.
  • Right to Opt-Out of certain types of data processing (e.g., targeted advertising, sales of data).

To exercise your rights under these state laws, please contact privacy@praetorian.com.

California Applicants – CCPA/CPRA Rights:

  • Right to Know, Access, and Delete personal information.
  • Right to Opt-Out of the sale/sharing of personal information (Praetorian does not sell/share applicant data).
  • Right to Non-Discrimination for exercising rights.

Your Rights

You may have the following rights depending on your location:

  • Access, Correction, and Deletion of your personal information.
  • Withdraw consent for optional demographic data.
  • Restrict processing or object to certain uses.
  • Data portability (UK/EU/Brazil/UAE).
  • Lodge a complaint with a data protection authority.

To exercise these rights, contact privacy@praetorian.com.

Questions?

For privacy inquiries, contact privacy@praetorian.com. For recruitment questions, contact TA@praetorian.com.

Updates to This Notice

This notice may be updated periodically. The date at the top reflects the latest revision.